ROTONDA WEST ASSOCIATION, INC.
The Board of Directors Meetings
Minutes
Wednesday, August 8, 2007
Present: Nick Gizzi, Claudette Romano, George Burger, George Krabbe and Ken Guillerm.
Absent: Pete Traverso and Bruce Miller
Management: Julie Pittman, Dianne Brophy and Norene Kugler.
Other Members: Joseph Romano, Donna Krabbe, John Carroll, Lois Burger, Barbara Winsmore, Bob Bondeson, Marilyn Sink, Sue and Hank Artz, Earl Haas, Victor Clausen, Sue Nichol, Judy and Carl Couture, Don and Ginny Mahon, Bruce Vermette, Margie Carroll and Bruce Miller.
President Gizzi called the meeting to order at 3:00 p.m. The Pledge of Allegiance was said. The minutes of the July 11, 2007 meeting were accepted as presented.
Treasurers Report: Claudette Romano stated that there are presently 186 members delinquent with their assessment payments and the outstanding shortfall balance is $22,134. There is approximately $500,000 in CD and we are staying within budget.
Committee Reports:
Election: There is a meeting scheduled for August 24, 2007 at 1:00 p.m. to review the candidates resumes. CPA Geoff Lorah will attend this meeting.
Administrative/Personnel: President Gizzi introduced the new Association Manager, Julie Pittman and asked her to introduce herself. Julie Pittman thanked the Board for hiring her and stated she is looking forward to a successful remainder of 2007 to flow into 2008. There was nothing new to report on the lawsuit with Mr. Madsen.
Aquatic Canal System: The Aquatics Canal System Committee met on Wednesday, July 18th. The 5 year Plan was unanimously approved by the Board on July 11, 2007. The various sub committees are preparing figures for next year's budget. The Lake Watch volunteers are collecting water samples from the canals for testing by University of Florida.
- Canal infrastructure and storm water outflow subcommittee report: On July 17, 2007 several Board members and concerned citizens attended the Charlotte County Board of Commissioner's meeting to discuss storm water issues and assessments. The county is proposing to double the assessment for storm water projects. Norb Zoltowski and Nick Gizzi asked if the new assessments would include the Rotonda West Outfalls that have been neglected for years. The question was not answered. The next Aquatic Canal Systems Committee meeting will be Wednesday, August 22, 2007 at 3:00 p.m.
Beautification/Mowing: Claudette Romano gave her report on the pre-bid meeting that was held on Thursday, August 2nd at 2:00 p.m. for the Rotonda Blvd. West Median Landscaping project. Eight vendors were present. The Spec sheet, diagram of Rotonda Boulevard West Median and map were handed out. Bids need to be in the RWA Office on or before August 9, 2007 by 2:00 p.m. Bid Opening will start at 2:15 p.m. at the RWA Office. The budgeted amount for this project is not to exceed $20,000. Revised specifications for the Oakland Hills Marina renovation will be discussed after the Bid Opening on August 9th. The estimated cost for this project needs to be submitted to the Budget/Finance Committee with the proposed start date. Mrs. Romano also gave an update on Family Fun Day. The entrance sign and 50/50 Raffle Banner were purchased for the event and can be reused since there are no dates on them. To date we have 30-40 vendors scheduled to attend the function. There will be a K-9 and karate demonstration. Antique and various different styles of cars and a few boats from Marine Max will be on display. Volunteers are needed. If you are willing to volunteer please sign the sheet is in the RWA office. Candy will be distributed to the children at the Family Fun Day. If you wish to donate candy please bring it to the RWA office. Three girl’s bikes and 3 three boy’s bikes will be raffled. Drawings for the 50/50 and all prizes offered will be held at 3:00 p.m. WENG – Scott Holcomb will be broadcasting from the Park that day. The date is August 25, 2007. The events begin at 10:00 a.m.
Budget/Finance: The Budget and Finance Committee met on July 26 at 2:00 p.m. and again on August 6, 2007 at 2:00 p.m. Several items on the general ledger were changed to reflect the correct areas in which they should be located. Hank Artz stated he would work on changing these account locations, renaming them or making them into sub accounts for easier understanding of what certain projects are costing the Association. The Committee agreed that the annual budget should be based on 7997.5 lots rather than 8006.5. Reason being, the County refuses to pay the assessment on the 9 lots they own. The Properties Committee is in receipt of a County document that clearly states the County's position on assessments on county owned property.
Community Relations: The Community Relations Committee did not meet due to the members on vacation. The newsletter has been published early to allow announcement of the Family Fun Day event. The Website has been kept up to date with current events.
Compliance: no report
Deed Restrictions: George Burger gave his report on the Deed Restrictions Committee. He asked that Attorney DeBoest be contacted to see if the Association can legally and immediately fine the illegal parkers. This is clearly our most common violation and has been a problem that isn't getting any better. The older areas seem to have the most violators. The Committee discussed hiring an additional part time person to patrol our community during the evening hours.
RWA Properties: The Properties Committee met on July 23, 2007.The main focus of the meeting was to start working on a budget request for 2008. Items discussed were the maintenance and repair of the community center, renovation of the gazebo and island, the marina and memorial parks, office equipment and signs for the Marina, gazebo area and memorial parks. Our insurance agent has informed us that we should have signs at the marina, gazebo area and memorial parks warning people that there should be no swimming in the canals because of the dangers of alligators. The cost of these signs and installation is approximately $500.00 each. We plan to include the cost of the signs in our 2008 budget request. Also discussed was placing money in the reserve budget in anticipation of large expenses such as air conditioners, air handlers, a new roof, replacement of irrigation pumps and motors. All budget requests need to be presented to the Budget/Finance Committee at the August 30, 2007 meeting.
Residential Modification: no report
Residential Street/Drainage: Claudette Romano discussed the message she emailed to Tara Musselman asking for update on many items. Asphalt was dumped on a vacant lot on Rotonda Circle. Ms. Musselman was asked to schedule a "field trip" to tour our community and the issues at hand. A date has not been set for this as of yet.
Unfinished Business: none
New Business and Communications: none
Members Input: David Kelly gave a report on the status of the Golf Course construction in Pine Valley. He stated that he is fully aware of the complaints due to the long construction hours that are being kept. The grand opening of the Golf Course will be in November.
Directors Input: none
Adjournment: 3:40 p.m.
Next Meeting: September 12, 2007.
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