ROTONDA WEST ASSOCIATION, INC.
Board of Directors Meeting
Minutes
Wednesday, October 10, 2007 at 3 PM

Roll Call: Nick Gizzi, President; Claudette Romano, 1st Vice President; George Krabbe, 2nd Vice President; Bruce Miller, Treasurer; George Burger, Ken Guillerm, and Pete Traverso.

Management Present: Julie Pittman, Manager, Norene Kugler, Assistant Manager, Diane Brophy, Secretary.

Other Members Present: Joe Romano, Margie and John Carroll, John Eisele, Earl Haas, Hank Artz, Linda Harrison, Don Mahon, Donna Krabbe, Sue Artz, Gene McBird, Don Hogan

The meeting was called to order at 3:00 p.m. and Roll Call was taken.

The PLEDGE OF ALLEGIANCE was recited

Approval of Minutes from September 12, 2007 were accepted as presented.

Code Compliance: Officer Darcy Nicolosi reported that the County is aware of the issues in Rotonda West Association. When the grass reaches 12” in height is the limit the Code Compliance will enforce will step in. The case must go in front of the County Board for approval. Orange sticker will be placed on the window noting the County presence. The County will cut the lawn and then place a lien on the property. 287 Rotonda Blvd East, dumpster house. A letter gave him 10 days to clean it up, case is created if not complied, county will take care of the issue and lien the property for the total amount due. Compliance will be checked on the 11th day. Pete asked about the abandoned homes debris. Owner will be notified as well as the builder – they will both be notified and have 10 days to comply. (Building 743-1921 code compliance) will notify the home owners/builders that are half built. If Rotonda West Association goes in and cuts the grass, the case is then dismissed. Use the Code Compliance website to view current liens. The Code Compliance Board is made up of 7 different community members. They meet the 1st Wednesday of the month. November 7, 2007 room 119 at 9 am is their next scheduled meeting. The Board thanked Darcy for her time and continued with the meeting.

Treasurer's Report: Bruce Miller reported that there are 230 delinquent assessments. 178 for 2007. Uncollected funds total $82,361. There is $400,000 in CD's.

Manager's Report: Julie Pittman gave a report on the new phones that were installed at the Rotonda West Association office. Julie also reported on several different upcoming events this month.

Committee Reports:

Election: No report

Administration/Personnel: Nick Gizzi reported that the A/P has met several times this past month.

Aquatic/Canal Bank: Nick Gizzi made a motion asking the Board to approve an expenditure of $1,250 for the placement of rocks at the White Marsh/Pine Valley outfalls. Seconded by Pete Traverso. Approved unanimously.

Beautification/Mowing: John Peszko made a motion requesting permission to proceed with placing an ad for a pre-bid meeting for the Oakland Hills Renovation Project. Seconded by Linda Harrison. Approved unanimously. Project has since been cancelled due to a lack of funds. Will be reconsidered in 2009 if funds become available. John Peszko made a motion to install rebar footers to bring the marina up to code in the event a canopy were to be installed at a later date. Seconded by Linda Harrison, Passed unanimously. Linda Harrison reported the Christmas Parade plans are progressing well. Letter sent to SUN Newspapers asking them to please conform to the standards set by the RWA. Stands are to be exactly like stands installed by the Herald Tribune. Claudette reported that Family Fun Day total expenses were $1358.40 and total profit was $2,470.85.

Budget & Finance: Bruce Miller reported he held two 2008 Proposed Budget Workshops. Bruce made a motion to add Gerry Townsend to the Committee. Claudette Romano seconded. Passed unanimously.

Community Relations: Ken Guillerm reported the committee met on Wednesday, October 3rd. Wayne Mengal asked for more pictures for the RWA Website. The golf courses will now be listed alphabetically. Christmas Parade was discussed. The Volunteer Recognition Dinner and Candidates Night were also discussed.

Compliance: no report

Deed Restrictions: George Burger reported the committee was working on rewriting the current Deed Restrictions. George made a motion to take $3,000 from General Ledger #8280 to pursue 23 deed restriction fines valued at approx $23,450. Seconded by Pete Traverso. Approved unanimously.

Property: The Committee trimmed its 2008 budget request by $22,000. Due to budget constraints the gazebo island project will be delayed until 2009. Funds for the boat will only be funded in the reserve fund. Darryle Green from Darryle Green Enterprises gave a presentation on a new phones and internet service. Committee approved the purchase and installation of the system. System installed. Committee plans to purchase 2 computers and a media projector. John Heary, janitor, was asked to produce his license and insurance. He produce a Sarasota license – doesn’t have a Charlotte County license. Sept. 28th, John Hearly turned in his keys to the community center building and resigned. Mighty Klene was selected as our new janitorial service. They were low bid at $62.50 per week

Residential Modification: Dianne reported there were 6 applications – 4 reroof – 1 pool – 1 pool cage. Any two members can approve RMC applications if they are within the guidelines. The Committee is meeting tomorrow, October 11, 2007 at 10:00 a.m.

RWA Street & Drainage: There are about 5 right of way areas that need to be cleaned up. They are hump back bridge areas where we have signs in the right of way. Joe Romano stated the RWA has a liability to keep the right of ways cleared so accidents don’t happen. Motion made and seconded by Pete, RWA to clear the right away where the five areas pertaining to signs that are obstructed. Motion failed. Motion made that the RWA clear the five areas where signs are present and blocked pending the report to the Board of where the exact locations are. Motion unanimously approved

Motion by Ken to identify the problems and get a price for the right away cut backs (back 20 feet) as suggested by Tara Mussleman. Pete seconded the motion. Ken suggested sending a letter to all the lot owner and see if they will comply. Motion approved

Unfinished Business: None

New Business: Pete: Clean Site Program – keep a dumpster on the builder’s site, pick up the trash. Pete suggests that the Board modify the Clean Site Program to include canal bank grading to ensure the builder slopes the property correctly. Motion by Pete that the RWA revise the Clean Site Program to include canal bank slopes and go by the rules and regulations. Bruce Miller seconded. John Eisele asked what the slope specifications were? Pete said the RWA slope guideline is 4/1 but is very hard to meet. Carl Couture; Broadmoor Lane asked if the $1000 Clean Site fee was enough to cover the cost of the slope. Claudette stated that minutes need to be signed. She recommended from this date forward all minutes must be signed by the author.

Members Input: Gene McBird: 207 Rotonda Circle spoke about a Hummer flying by his home at about 70 mph. The driver couldn’t make a complete turn and hit and broke one of the main power support cables. The Hummer became airborne and hit pine trees causing property damage. Driver left the scene. Speeders are a big problem in this area. Advised to contact FPL about the pole.

Directors Input: Bruce asked Ken Guillerm if he could put what we’ve learned from Code Compliance in the upcoming edition of West Ways. Ken said it was already in the works.

Adjournment: 5:15 PM

Next Meeting: November 14, 2007 at 3 PM

Submitted by Julie Pittman