ROTONDA WEST ASSOCIATION, INC.
Properties Committee
Minutes - July 23, 2007

Present: George Krabbe (Chair), Hank Artz, Carl Couture, Fred Warner

Absent: Nick Gizzi, Cleon Kern and Bud Nill

Management: Dianne Brophy, Secretary

Other Members: Bruce Vermette, Donna Krabbe and Claudette Romano

The meeting was called to order at 9:02 am. Roll call was taken. Minutes of the June 25, 2007, were approved as presented.

Chairman Krabbe stated this committee needs to come up with a budget. Bruce Miller chairman of the Budget/Finance Committee wants information by August 30, 2007 of what we need money wise. What the programs are and when we plan on doing them.

Chairman Krabbe gave committee members a worksheet of the 2008 budget. Some of the items are listed under community center, others under community maintenance and others under beatification and mowing. Without a manager this committee took a look at this so when it came time for a budget at least it’s addressed and all these items listed are taken care of.

First section listed is the Community Center:

1. Improvements which include siding, window, door and other. The committee discussed the items. The committee decided that there would be no improvements.

2. Repairs. Discussion followed. The committee decided that only general repairs and routine maintenance would be done.

3. Grounds: Sealing the parking lot and removing grill in rear of building. The committee decided nothing would be done.

4. Reserves: roof, air handlers, carpet, water heater, stove, refrigerator and microwave. Carl Couture said that at least quarterly someone should go up on the roof to sweep/remove any debris that is up there. There was discussion about putting money in the reserve for a new roof. Claudette Romano stated that if money is put in reserve specifically for a roof that is all that money can be used for. Chairman Krabbe said it should just go under building repairs, but add subcategories under the building repairs what this money could be used for. It could go under maintenance/building reserve and what items it may be used for. George Krabbe said we have money in a building repairs fund. We need to add to it. The committee needs to come up with figures and it will be presented as additional reserves for the building and repairs. The committee decided that they will request $8,000.00 for building and repairs.

5. Maintenance Contracts: Heating and Air, Termite, Fire Extinguisher all come under Community Center budget. Waste Management comes under community maintenance budget. Mowing and landscaping come under beautification and mowing budget. Cleaning interior of building, cleaning outside of building and alarm system come under community center budget.

Office Equipment

1. Repairs. 2. Replacement - Make a prioritized list of equipment that needs to be replaced--telephones, computer, etc. 3. Copier - contract. 4. Other. Hopefully we will be getting a new manager by August 1st. What I would like to do is get the manager’s opinion of what needs to be done in the office. What equipment the manager thinks is needed as far as updating computers, fax machine, copier, files, etc.

Oakland Hills Marina

1. Docks - funds needed for 2008 projects. There is approximately $9,000.00 in reserves. Claudette Romano said power washing of the docks should be under community maintenance. Replacing any boards or structures comes out of Marina Gazebo Reserves. That would come under the manager. 2. Irrigation system reserves. 3. Renovation is under the beautification budget. Discussion on Oakland Hills Marina. Donna Krabbe asked why don’t you put all the marina’s into one budget instead of individually. George Krabbe stated he will put the marinas and memorial parks together and have subcategories of what is to be covered. It would be called Marina and Memorial Park maintenance. The reserve would be $1,000.00 per year per marina and memorial park. Total $4,000.00. Renovation is under the beautification budget.

Lot B

Mowing - contract is under beautification. Fertilization and pest control are under community maintenance which is the manager’s job.

Gazebo Island Bridge

1. Funds needed for 2008 projects. 2. Reserves. Power washing, painting and sealing are under community maintenance.

Gazebo Island and Gazebo

$20,000.00 put into reserves for renovations.

George Krabbe said the insurance agent said a sign should be put in each memorial park stating rules and safety regulations. The cost is approximately $450.00 to $500.00 per sign. The signs might have "no swimming alligators" and "catch an release."

Old Business: None

New Business: None

Next meeting will be August 27, 2007.

Meeting concluded at 10:25 am

Dianne M. Brophy, Secretary