ROTONDA WEST ASOCIATION, INC.
Properties Committee
Minutes
August 27, 2007

Present: George Krabbe (Chair), Hank Artz, Nick Gizzi, Carl Couture and Fred Warner.

Absent:  Cleon Kern and Bud Nill

Meeting was called to order at 9:01 a.m. and roll call was taken. Minutes from meeting on August 14, 2007 were accepted and approved as presented with corrections.

2008 Budget: 

Finalize Properties Committee Budget:  George Krabbe discussed the Properties Committee 2008 Budget Requests worksheet. Mr. Krabbe discussed the Community Center repairs to the outside of the building.  Mr. Krabbe also advised the members that after checking on the verification of a previous bid from GL Lemoine, he discovered that this contractor’s license had expired. Mr. Krabbe contacted GL Lemoine and told him that a current license would be needed to further consider the bid.

Operating Budget:  George Krabbe and Nick Gizzi discussed the condition of the Community Center building. The discussion was based mainly on the age and deteriorating condition of the building. The repairing of the building is a temporary fix.  Building a new Community Center was discussed.  Mr. Gizzi suggested an article in West Ways discussing the present condition of the Community Center.  Mr. Krabbe stated that $40,000 would be needed to make the necessary repairs to the Community Center.

Reserve Budget:  Mr. Krabbe indicated that $8,000 would be needed to cover the replacement and repairs to the air conditioners and the roof.  It will be put in the Reserve account so it can be used as needed.  A 5 year column was added to the Reserve worksheet for this item. 

Marina & Gazebo:  Currently there is $9,242 held in Capitol Improvement Maintenance Reserves for Marina and Gazebo.

Memorial Parks and Tract B:

Operating Budget:  The replacement of irrigation systems, lighting, trees and plants were discussed and it was determined that $4,000 would be asked for and placed in the Operating Budget.   

Signs:
Operating Budget:  The rules and regulations signs at the Gazebo Bridge, Broadmoor, Pebble Beach and White Marsh Memorial Parks will cost approximately $2,000 to purchase.  Signs cost $500 each.

Boat, Motor & Boat Trailer:
Operating Budget: Mr. Gizzi stated that the boat has been fixed and is operating properly. Mr. Gizzi stated that $400 a year would be needed to cover the maintenance and repairs costs associated with the boat. 

Office Equipment:  Currently there is $21,678 held in Capital Maintenance Reserves.  After discussing the Bids for the Copier, there were still several questions from the Committee. Mr. Krabbe requested that both Akita Copy Systems Inc., and Copier and Sales to come in for a questions and answers session.  The replacement of the computers will require $3000 to purchase.  Home Owners Association Software would be purchased this year but not solely used until 2008.  The Digital Media Projector will be purchased in 2007.  Hank Artz presented the Committee with a new diagram for the office personnel.  The design was to give the Manager her own office and move the Assistant Manager and Secretary together.  Committee agreed that this would have to be discussed with the 3 office personnel for their comments on this purposed change.

Maintenance Contracts: All contracts for the Community Center need to be looked at for budgeting 2008 costs. This included contracts for Truly Nolan and Waste Management.  

Adjournment: 10:51 p.m.